Members of the Library Board of Trustees

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Agendas to the meetings are now available on the Community Calendar, see the notes () section for the meeting you are interested in.

Belgrade Library Trustees
Secretary's Minutes
Meeting held February 7, 2007

Present: Pat Pow, Loyce Hayslett; Nancy Mairs; Marcia Haigh; Kris Viens
Guest: John Willey

1. Secretary's report from January was read and accepted.
2. Treasurer's report was discussed and accepted.
3. Director's report was read and accepted. Books checked out in the month of January were up 15% higher than last January.
4. Old Business -
There is still a position open for another Trustee. Nan will be making some phone calls to see if anyone is interested in filling the position.
The calendar has been set for one or more Trustees to go to some of the area meetings to discuss our progress. These are February 11 - North Belgrade; February 15th - PTO; February 19th - Belgrade Fire Department; February 21st - Business Group and February 28th - Adm. Council at the Union Church.
More discussions will be made with the Historical Society regarding the possible boat tour this summer.

5. New Business -
Tom Reilley sent Pat preliminary drawings of a possible building layout. His drawings show a building to be built in phases with is starting at 5000 square feet and ending at 8000 square feet.
Marcia brought up the idea of a "green building". We could possibly take a tour of the new building in Farmington. This building would be cost affective to the Town in the long run. The building would be low maintenance and energy efficient.
Loyce, Nan and Pat are going to be visiting some of the local libraries to get some layout ideas and take some pictures. The first trip is scheduled for Wednesday, February 14th.
A meeting is scheduled for February 21st, to make a list of names for Lisa to contact when she starts the feasibility study. For those Trustees who cannot make the meeting, they are to get a list of names to Pat before then.

Meeting adjourned at 9:12.

Belgrade Public Library
January 3, 2007
Meeting Minutes

Secretary’s report was read and accepted.

Treasurer’s report was not available at the time of the meeting.

Director’s report was read and accepted.

Old Business:
- The Friends Group accepted the contract with Lisa Wahlstrom. A donation from Kennebec Savings Bank has been received to help cover the cost of Lisa’s contract and the donation from Key Bank is expected at the end of January. Ed Salmon will be contacting Lisa to see what she needs for a list of contacts.

New Business:

- Officers were elected:
Pat Pow – President
Ed Salmon – Vice President
Nancy Mairs – Treasurer
Kris Viens – Secretary

- Names were submitted for a new trustee to fill John Willey’s seat. Loyce Hayslett and Nancy Mairs will be contacting the first two people on the list and then will get back to the Trustees to let us know what they said.

- Informational meetings with area groups will begin in February. Pat will put together a short presentation speech to be used at these presentations and Loyce will be putting together a calendar of when these presentations will be taking place. Two or more Trustees and/or the Director will be giving the presentations. Tom Riley will be contacted about drawings that will be used.

- Events for the calendar year were discussed. The book sale and kayak raffle will be done in July, a concert in August and a possible combined boat trip in August with the Historical Society. A boat trip around Great Pond would include camps that have a connection with writers.

- Marcia has requested the Trustees to check into starting a capacity building strategy. Part of this might include an annual campaign letter, which hopefully the Friends Group could do. A stronger financial base needs to be started.

- On January 11th there will be a Library Forum held at the Hall of Flags in Augusta. The Governor will be giving a speech and the Maine library mascot will be unveiled, which is a Maine coon cat. This is being held during Maine’s Library Week.

The meeting adjourned at 9:08.

Respectively submitted,
Kris Viens, Secretary

Belgrade Public Library
December 6, 2006
Meeting Minutes

Secretary's report was read and accepted.

Treasurer's report was discussed and accepted. We will not exceed our budget for the year.

Librarian's report: Marcia reported that we have reached a milestone for our collection. Our collection is over 6,000 items, the minimum recommended for a town the size of Belgrade. A small step, but one that does reflect our growth.

Jackie Tanner has been working on the Library web site. It will soon be up and running.

Old Business: The Board voted to accept the Building Program Statement prepared with Betty Hughes to build a larger centrally located Library. Board members will inform and present this document to the Select Board at their meeting on December 19.

The Board recommended that the Friends pay Betty Hughes for preparing the Building Program Statement.

The Board voted to accept a "concept drawing" of different areas of a library based on the Building Program Statement.

The Board discussed the wording for two warrant articles to be submitted for the March town meeting:
1-To see if the Town will raise and/or appropriate the sum of $5,000 for the Library Capital Reserve for a larger, centrally located Library;
2-To see if the Town will authorize the raising of private funds by the Library Board of Trustees, to augment funds raised by the Friends of Belgrade Public Library and other volunteers. These funds would be used to build and endow a public library in a more central location.

New Business: The Board voted to sign a Feasibility Study contract with Lisa Walstrom, Fund Raising Consultant. She will conduct 18 interviews @ $9,000, with the option to conduct 24 interviews @$12,000 if we find it necessary to do more interviews if funds are available. In January we will plan informational meetings with business groups, the PTO, Lions, etc. to spread the word and inform town citizens about Library plans.

The land search continues for a building spot that might include space for a town office in conjunction with a Library.

Harry Colt and Loyce Hayslett were asked and agreed to serve second three-year terms as Trustees. We will search for a Board replacement for John Willey.

The meeting adjourned at 8:52.

Respectfully submitted,
Loyce Hayslett, Secretary

Belgrade Public Library Trustees
November 1, 2006 Meeting Minutes

The Board met for two hours with Betty Hughes to go over a draft of the "Building Statement" for a new Library.

Respectfully Submitted
Loyce Hayslett, Secretary

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